Statutes of Association

Institute for Demography, Common Good and Family Affairs e. V.

§ 1 Name, location and financial year

The name of the association shall be “Institute for Demography, Common Good and Family Affairs e.V.“ and it shall be registered in the register of associations  of the Local Court of Olpe. The registered office shall be located in Olpe. The financial year corresponds to the calendar year.

§ 2 Purpose

The purpose of the association is the promotion of parenting as well as the protection of marriage and family values by particularly creating a broad awareness of the need for human capital in the economy as well as in society (in terms of being able to learn, acquire social skills, deal with emotions, apply knowledge). The association wants to attract attention to the resulting problems of the demographic deficit in Germany and Europe, the necessity for inter-generational compensation as well as the need for families as a source of solidarity. The association pursues exclusively and directly charitable aims as defined in the section on "tax-favoured purpose" in the German Tax Code. The demands of the statutes are met by providing educational facilities as well as parent counselling, by the organisation of symposiums and conferences, which reflect the interrelations of politics, economy and society, by supporting above-mentioned aims of other tax-privileged bodies (e.g.. Dt. Arbeitskreis f. Familienhilfe e.V., IFO-Institut e.V., and similar institutions).

The association is a charitable organization; it does not primarily pursue its own financial purposes. Financial resources of the association may be used for statutory purposes only. Members shall not receive any distributions of profits and in their function as members they shall not receive any other allocations from the funds of the association. No individual person may unduly benefit from expenses foreign to the purpose of the association, or from disproportionately high remuneration.

§ 3 Membership

Ordinary membership is open to any individual over 18 or any legal person who identifies with the aims of the association. The board shall decide on the written application for membership on its own discretion. In case of rejection of the application, the board is under no obligation to inform the applicant of the underlying reasons. Upon proposal of the Executive Board, honorary members may be admitted by means of a two-thirds majority in the General Assembly.

§ 4 Membership fee

The association charges an annual membership fee whose amount is stipulated in the regulations on membership fees enacted by the Ordinary General Assembly by means of a two-thirds majority. Exemption from membership fees for honorary members as well as allocations may also be defined in the regulations.

§ 5 Termination of membership

Membership ends by death, exclusion or the deletion from the membership list or the departure from the association. Members may resign in form of a written notification to one of the board members at the end of the business year. A notice period of four weeks applies. Departing members are not entitled to any funds of the association. A member can be deleted from the membership list by a resolution of the Executive Board if he or she is still in arrears with membership fees or contributions even after two written reminders. The Executive Board may decide on the deletion only after a period of two months following the second reminder, which has to include an explicit warning of a possible deletion. The member shall be notified of the decision taken by the Executive Board. Paragraph 2, sentence 3 applies accordingly. A member can be excluded from the association by a resolution of the Executive Board if the member is grossly culpable of having acted against the interest of the association. Before deciding on the matter, the Executive Board must provide evidence to support the intended deletion and must give the member the opportunity to present his or her case verbally or in writing. The decision of the Executive Board has to be justified in writing and has to be sent to the member. The member can appeal to the Executive Board against the decision within a period of one month after its delivery. The Board has to call in a General Assembly within one month after the receipt of the appeal. This assembly finally decides on the deletion by a simple majority. Paragraph 2, sentence 3 applies accordingly.

§ 6 Organization

Organs of the association are the Executive Board and the General Assembly.

§ 7 Executive Board, responsibilities and term of office

The Executive Board consists of the president, the vice president, the treasurer and         – ideally – four further members.  The Board - according to Article 26 of the German Civil Code (§26 BGB) - consists of the president, the vice president and the treasurer. Two members of the Board are authorized to jointly represent the association - always including the president or the vice president. The Executive Board is responsible for all affairs concerning the association unless the statutes delegate matters to another organ of the association. The Board has the following duties in particular

- the preparation and summoning of the General Assembly and the compilation of the agenda

- the execution of decisions made by the General Assembly

-  the preparation of the budget, accounting, and the establishment of the annual report? -  taking decisions on the acceptance, deletion or exclusion of members

- the conclusion and termination of employment contracts, especially the appointment of a full-time CEO.

The Executive Board is elected for the term of five years, starting from the date of election, but remains in office until a new Executive Board has been elected. Each member of the board has to be elected separately. Only members of the association may be appointed. The term of office of a board member ends with the termination of membership. If a board member leaves prematurely, the board may appoint a successor for the remaining term of office. ??

§ 8 General Assembly

The General Assembly is responsible for

•         Changes in statutes,

•         Stipulation of the regulations on membership fees

•         Approval of the budget prepared by the Board

•         Acceptance of the Board's annual report

•         Discharge of the Executive Board

•         Dissolution of the association

•         Election and dismissal of the Executive Board

The Ordinary General Assembly takes place once a year. At least two weeks in advance, it shall be convened in writing by the Executive Board including a copy of the agenda - by mail, fax or e-mail. The stated period starts with the day following the forwarding date of the invitation. The invitation is considered delivered if it was sent to the most recent address provided by the member in writing to the association. The agenda is set by the Executive Board. Up to one week prior to the General Assembly, each member may hand in a written request to the Executive Board with suggested additions to the agenda. The chairperson of the meeting has to announce the addition at the beginning of the General Assembly. Each duly summoned General Assembly constitutes a quorum irrespective of the number of members present. Members as well as honorary members have one vote each. In the event of a tie, the proposal shall be considered rejected. Abstentions shall not be counted. The chairperson of the meeting will decide on the voting procedures. The vote is to be conducted in writing if requested by one third of the attending members. The General Assembly decides by means of a simple majority of the valid votes cast unless stated otherwise in the statutes of the association. ?Any amendments to the statutes require a majority of three quarters of the valid votes cast, the dissolution of the association requires a majority of nine tenths. The purpose of the association can only be changed if nine tenths of all the members agree. Members who did not take part in the General Assembly must submit their written agreement to the changes within one month.?Minutes for every General Assembly are to be taken and signed by the secretary of the meeting, who is elected from among the attending members at the beginning of each General Assembly. The General Assembly shall be chaired by the president or, in case of his/her absence, by the vice-president or, in case of his/her absence, by another member of the Board. In case no member of the Board is present, the Assembly will appoint a chairperson.  

§ 9 Extraordinary General Assembly

An Extraordinary General Assembly is convened when required by the interests of the association, or when at least 25 per cent of the members send a written request to the Board defining the reasons and intentions of their request. For all other cases, the regulations of the Ordinary General Assembly shall also apply for the Extraordinary General Assembly.

§ 10 Dissolution

The association can only be dissolved by a resolution of an Extraordinary General Assembly convened according to § 9, or of a General Assembly by means of a two-thirds majority.

§ 11 Liquidators

In the event of a liquidation of the association's assets (dissolution, withdrawal of legal capacity), the members of the Board will act as liquidators with sole power of representation.  

§ 12 Devolution of property

In case of the dissolution of the society or the cessation of tax-privileged purposes, the assets of the association shall be turned over to a public legal entity or another tax-privileged corporation for the purpose of supporting the aims detailed in § 2.

§ 13 Commencement

These statutes were agreed for the first time by the General Assembly on 6th July, 2005. They were amended by the General Assembly on 20th March, 2009 and once again by the General Assembly on 13th June, 2009. The statutes are to become effective in their amended form with the registration in the register of associations.*

 

 

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*The registration took place on 21st April, 2009